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How to Find And Select Your Virtual Assistant

How to find and select your VA

How to Find And Select Your Virtual Assistant

Anne Lackey No Comment

You have made the decision to hire a Virtual Assistant (VA)… Congratulations!

Now what?

You have known for a long time you needed some assistance, but you have hemmed and hawed hoping that the solution would magically appear. Well it hasn’t – so you need to find a solution. Hiring your virtual assistant isn’t as hard as you might think if you follow our methodology.

Before you begin in your quest to find the perfect VA, you need to think about what you want them to do. Make a list of all the duties you want them to handle for you. Once you do this, categorize the tasks into administrative tasks, sales tasks, or customer service tasks. If you have more sales tasks that other tasks – you need to find a virtual assistant that is equipped for selling. If you have admin & customer service tasks – you can use a generalist to assist you.

Good sales VAs are harder to find and generally paid more than generalists. They have a different personality style as well so all of this needs to be evaluated before you start interviewing.

Once you have determined the type of VA you need, you can then take the tasks and start developing your perfect job description. Take your time on this task as it will become the foundation of your interview questions, your training,  and your performance evaluation after you have made your selection.

We recommend using a global staffing agency. If you want access to ours – you can sign up by filling in the information here & we will put you in touch with them. You can also review more about your hiring options. This one step will save you hours of your searching on your own. If however, you want to go at it alone – google is your best bet for finding many options. Make sure that you interview the staffing agency to make sure that they are a good fit for you.

If you elect to bypass the staffing agency – then you are going to spend a ton of time looking on your own. We don’t believe this is the best use of your time nor are you able to attract the best talent. Think about that before you make a final decision.

Narrow down the candidates. Whether you have a short list from a staffing company or you are culling through all the responses, you have to narrow the field down to best candidates. We recommend finding 3 – 5 to do personal interviews.

Now you have to prepare for the interview. Have specific questions that help you determine if the candidates are best suited for what you need. Want some of our special hiring questions? Check out this post. You can sign up for more, but we give you our top 3 and what they reveal about your candidate.

Make the offer. Depending on your hiring option, all you may have to do is to let your staffing agency know which one you want. If you are going alone – you have to craft the offer, determine how and when to pay your VA and what the other working arrangements will be. Put it all in writing and have all parties agree and then you are good to go.

You will find that having a Virtual Assistant is something that will help you grow and reduce your stress. You will be asking yourself – why did I wait so long? Book an appointment today.

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